Constitution & By-Laws
 

THE THEODORE BURR COVERED BRIDGE SOCIETY of PENNSYLVANIA, INC.

CONSTITUTION & BY-LAWS

Completely revised 2009
Effective 1 September 2010


The Constitution & By-Laws Committee worked diligently for two years to revise these documents, completely and in their entirety, to serve our Society. I thank them for their tireless dedication, and recognize them as deserving of the Society's gratitude:


Thomas E. Walczak, 6th President (term ending 2009)
Joyce L. Soroka, 7th President (term beginning 2009)
Robert J. Kuether, Treasurer and Storekeeper
Wayne A. Siefert, Recording Secretary for 2007-2008

Michael W. Chorazy, First Vice President, Chair

Lancaster, PA
1 September 2010


CONSTITUTION

ARTICLE I: NAME

1. The name of the organization shall be The Theodore Burr Covered Bridge Society of Pennsylvania, Inc.


ARTICLE II: PURPOSE

1. The purpose of the Society is to promote the preservation and restoration of the remaining historical covered bridges in the Commonwealth of Pennsylvania, through educational programs for the members, as well as for the public at large, for the interest and enjoyment of all, as well as succeeding generations.

2. The Society shall accumulate and record data as to locations, physical features, and history of the timber bridges now standing, and of those removed, both in the Commonwealth of Pennsylvania and in other States. This information shall be used in the publications of the Society and, with prior approval of the Executive Board, may be used as reference data in other publications, provided that full credit is given to this Society. Records also may be made accessible to serious historical researchers on an individual basis through a designated member of this Society, without inconvenience to that member.

3. Society members are encouraged to share their collections of covered bridge images and memorabilia at Society meetings, and, when requested, at meetings of other interested organizations. The Society will host special speakers from time to time, and will arrange Safaris as part of the educational activities of the Society.

4. A special effort shall be made each year to participate in and promote the observance of "See Pennsylvania's Covered Bridges Week" proclaimed by the Governor in accordance with the Act of May 9, 1969, P.L. 35, which designates the period beginning on the first Saturday after the first Sunday in May, to and including the third Sunday of that month, to be observed.

5. The Society shall publish a newsletter and / or a magazine, containing information and data about covered bridges on a periodic basis, as determined by the Executive Board.


ARTICLE III: MEMBERSHIP

1. Any person may become a member of this Society who is in accord with its ideals and purposes and who tenders the appropriate dues.

2. The Society has six membership classes: Individual, Family, Group (club, historical society, school, library, youth organization, etc.), Paid Life Member, Honorary Life Member, and Corporate.

3. There shall be no initiation fee.


ARTICLE IV: ANNUAL MEETING

1. The Annual Meeting of the Society shall be held on the first Sunday in September, if practicable.


ARTICLE V: OFFICERS

1. The Society's officers are President, four Vice Presidents designated First through Fourth, Recording Secretary, Corresponding Secretary / Program Director, Treasurer, and Historian.

2. Officers shall be elected for one year by majority vote of the eligible members present at the Annual Meeting. They shall assume office at the close of the Annual Meeting and shall serve until their successors are elected and installed. Officers that fail to perform the duties of their respective offices, after due notice, may be removed by the Executive Board.


ARTICLE VI: EXECUTIVE BOARD

1. The Executive Board consists of the nine elected officers listed in Article V, Section 1, as well as the Editor(s) of the Society publications.

2. The Executive Board shall administer the Society, with the Board's actions subject to ratification by the Society membership at regular meetings, in special or unusual matters as defined in the By-Laws.

3. The Executive Board shall appoint the Editors of the Society publications. The Editors, upon their appointments, are ex officio members of the Executive Board, without vote, and shall continue as such as long as they continue as Editors.

4. If a vacancy occurs in the Executive Board, the remaining Board members shall fill the vacancy, with the new member's term expiring at the next election.

5. In addition to the Standing Committees mandated in the By-Laws of the Society, the Executive Board shall establish such other Standing Committees and Special Committees as it finds necessary, appointment thereto being made by the President.

6. Past Presidents of this Society shall be ex officio members of the Executive Board, without vote, for one year after leaving office.


ARTICLE VII: FINANCES

1. The Treasurer shall pay all valid obligations of the Society in accordance with the procedures prescribed in the By-Laws of the Society.

2. Bequests, gifts, or grants from foundations, individuals, or other sources may be accepted to further the work of the Society.

3. Donations from the Covered Bridge Preservation and Restoration Fund shall be made solely to further the preservation and restoration of covered bridges. In any one fiscal year, the maximum amount of donations made for all covered bridges shall be at the discretion of the Executive Board, with the welfare of the Society in mind, and not to exceed 50% of the Society's monetary assets. Donations to the Covered Bridge Preservation and Restoration Fund may be made in memory of deceased members of the Society.


ARTICLE VIII: DISSOLUTION

1. The Society is a non-stock, nonprofit, educational and historical corporation, incorporated under the "Nonprofit Corporation Law" of the Commonwealth of Pennsylvania, and the "corporation does not contemplate pecuniary gain or profits, incidental or otherwise, to its members" (see: Articles of Incorporation, paragraph 3), and no individual member or group thereof shall have any personal claim, right, or benefit to or from any of the assets of this corporation. In the event of the dissolution of this Society, funds on hand, or deposited in a bank, or invested, shall be used to pay all outstanding bills, any residue or remainder shall go to the Historical and Museum Commission of the Commonwealth of Pennsylvania to be used in the furtherance of the objectives of this Society. All other Society property and historical collections shall go to and vest in that Commission.


ARTICLE IX: AMENDMENTS

1. Proposed amendments to this Constitution shall be submitted to the Executive Board in writing, signed by not less than ten voting members. The Board shall then approve or disapprove the proposed amendments. The President shall then submit the proposed amendments to the members at the next regular meeting of the Society, under New Business. The Recording Secretary shall read the proposed amendments together with the Board's approval or disapproval. If the Executive Board has approved the proposed amendments, then a majority vote of the voting members present shall be sufficient to adopt the proposed amendments. If the Board has disapproved the proposed amendments, then a two-thirds vote of the voting members present shall be necessary for the adoption of the proposed amendments.


ARTICLE X: EFFECTIVE DATE

1. The provisions of this Constitution shall be effective as of 1 September 2010.

2. This Constitution supersedes all previous Constitutions and Amendments thereto, and any previous By-Laws and Amendments in conflict herewith.

3. Proper legal acts of this Society and any of its officers under a prior Constitutional provision shall continue to be valid hereunder.


BY LAWS


ARTICLE I: MEMBERSHIP AND DUES

1. Any person or group applying for membership in the Society shall do so on the Application for Membership form approved by the Executive Board.

2. The classes of membership are defined as follows:

a. Individual Member - Has full voting privileges, may hold office at age 18, and shall receive one copy of each issue of Society publications for the current year.

b. Family - Each family member has full voting privileges, and may hold office at age 18; however, the family shall receive only one copy of each issue of Society publications for the current year.

c. Group - Open to any group such as a civic club, historical society, etc., which is in accord with the ideals and objectives of this Society. As privileges of membership, the group shall receive one Group Membership card, one copy of each Society publication for the current year, and one vote. Individuals representing the Group Membership may not hold office in the Society as such representative.

d. Paid Life Member - Has full voting privileges and may hold office and shall receive one copy of each issue of current Society publications. They shall be exempt from the payment of any further dues for membership.

e. Honorary Life Member - A member honored by the Society in recognition of dedicated and outstanding service to the Society and to the furtherance of its purposes over an extended period of time. A favorable vote of three-quarters of the voting members present at any regular Society meeting shall be required to confer Honorary Life Membership, following favorable recommendation by the Executive Board. Honorary Life members shall have all the rights and privileges of membership and shall receive one copy each of current Society publications. They shall be exempt from the payment of any further dues or fees.

f. Corporate - Open to any business which is in accord with the ideals and objectives of this Society. As privileges of membership, the business shall receive one Corporate Membership card, one copy of each Society publication for the current year, and one vote. Individuals representing the Corporate Membership may not hold office in the Society as such representative.

3. Annual dues for the various classes of membership shall be established by the Executive Board and ratified by a favorable vote of three-quarters of the voting members present at a regular Society meeting. Changes in the dues schedule shall become effective at the beginning of the next Society Year, provided that the changes have been announced in at least one regular Society publication prior to the effective date.

4. Annual dues shall be payable in advance on or before September 1st. Dues paid by a New Member before June 1st shall be credited as dues of the current Society Year. Dues paid by a New Member on or after June 1st shall be credited to the next Society Year. A New Member is one who has not paid Society dues for at least the preceding two years. Dues notices shall be given to each member at least one month prior to September 1st each year, either by individual mailings or by inclusion of a notice in a regular Society publication. A Final Reminder of dues payable will be sent, when necessary, after the November meeting. Those who have not remitted their dues by December 31st shall have their membership terminated. Reinstatement shall be automatic upon payment of current dues. The Treasurer shall issue Membership Cards to each member each year for dues received.


ARTICLE II: SCHEDULE AND QUORUM OF MEETINGS

1. Regular Meetings will be held on the first Sunday of each month except January, if practicable. When the date of a Regular Meeting conflicts with a major holiday weekend, such as Easter, the meeting normally will be held on the following Sunday. Notice of meetings shall be given in advance.

2. The regular September meeting will constitute the Annual Meeting, marking the end of the old Society Year and the beginning of a new one. At this meeting, all officers will present written annual reports, a Memorial service will be held for Society members who have passed away during the year, and the officers for the upcoming year will be elected.

3. Fifteen members present at a Regular Meeting of the Society shall constitute a quorum.

4. Routine meetings of the Executive Board normally will be held either just before or just after a regular Society meeting, at the call of the President; however, special meetings of the Board may be convened at the direction of the President or at the request of three Executive Board members.

5. The Annual Meeting of the Executive Board will be held in September immediately preceding or following the Annual Meeting of the Society. Outgoing and incoming officers both should attend the meeting to facilitate an orderly transition of responsibilities.

6. Five members present at a meeting of the Executive Board shall constitute a quorum.

7. The Executive Board, in lieu of a regular monthly meeting, shall gather each January to discuss the upcoming Society year. At that gathering, the Vice Presidents shall discuss and evaluate their committee chair assignments, and may reassign them, in their sole discretion, as they see fit.


ARTICLE III: ELECTION OF OFFICERS

1. The election of officers for the upcoming Society Year will be held at the Annual Meeting in September.

2. The Nominating Committee shall present its proposed slate of officer candidates for the upcoming Society Year at the two Regular Meetings preceding the Annual Meeting. Each officer position may contain more than one candidate. The Nominating Committee shall request and accept nominations for all officer positions from the floor at those two Regular meetings, as well as the Annual Meeting. The list of officer candidates shall be posted on the Society Website, and, if practicable, in the Society newsletter.

3. The Nominating Committee will formally report its slate of officer candidates for the upcoming Society Year at the Annual Meeting. If no nominations are made from the floor, the Recording Secretary shall cast a unanimous ballot for the new officers.

4. When there is competition for any offices, these officers shall be elected by secret ballot of the voting members present. The Recording Secretary shall cast a unanimous ballot for unopposed candidates.


ARTICLE IV: QUALIFICATIONS OF OFFICERS

1. The President of the Society shall be a resident of the Commonwealth of Pennsylvania.

2. All officers must be at least 18 years of age.

3. All officers shall be members of the Society, with dues paid for their term
of office.


ARTICLE V: DUTIES OF OFFICERS

1. President - The President shall be the general executive officer of the Society. The President shall preside at all meetings and shall preserve order. The President shall appoint the chairs of all committees (other than the Standing Committees in Article VI, paragraph 2, below), with the approval of the Executive Board, and shall have the authority to create new committees, with the approval of the Executive Board, as needed from time to time. The President shall not appoint him / herself as chair of any committee. The President shall be an ex officio member of all committees, with a vote. The President shall have no vote in Executive Board meetings, except in the event of a tie vote, nor shall the President have the authority to introduce a motion. The President shall report annually on all activities of the Society. For one year after the President leaves office, he or she shall serve on the Executive Board in an advisory capacity, without vote.

2. Vice Presidents - The major duties of the Vice Presidents are twofold:

a. to visit the covered bridges in their respective areas on an annual basis and report pertinent information relating to; with the First, Second and Third Vice Presidents representing the Eastern, Central and Western areas of the Commonwealth, respectively, as shown on the map of Appendix A. The Fourth Vice President represents all areas outside the Commonwealth of Pennsylvania; and

b. to chair a standing committee of the Society: Membership, Publicity, Auditing, or Bridge Watch.

In the absence or disability of the President, a Vice President shall perform the duties and functions of the office of President. The First Vice President shall be called first and, in his / her absence, the Second Vice President and so on until an officer is found to act as chairman. It also shall be the duty of these officers to promote interest in the Society, build up its membership, and, in all ways, represent the Society in their areas.

3. Recording Secretary - The Recording Secretary shall record the minutes of all regular and special meetings of the Society and of the Executive Board. He / she shall maintain the official copy of the Constitution and By-Laws, together with the approved amendments thereof, and shall perform such other duties as pertain to this office, and shall keep the various Officers' Annual Reports available for inspection by the members.

4. Corresponding Secretary / Program Director - The Corresponding Secretary / Program Director shall reply to all communications received by the Society and shall write such other letters as are necessary, except when personal response by the President or other officer is essential. The Corresponding Secretary / Program Director shall maintain a file of the correspondence of the Society. This officer also serves as Program Director, and as such is responsible for the planning of the Society's meeting programs, including arranging for presenters, securing needed equipment, and introducing the presenters at the meetings.

5. Treasurer

a. The Treasurer shall have supervision over the funds of the Society. All funds of the Society shall be turned over to the Treasurer promptly. He / she shall pay all approved bills, invoices, statements or other valid obligations of the Society. He / she shall retain in file such bills, invoices, statements and other documents, or copies thereof, and shall make records in the checkbook and account book of the Society, setting forth sufficient description of the expenditures. He / she shall keep proper books of account which shall be tendered to the Auditing Committee each January for that Committee's audit.

b. Annual membership dues of the Society shall be tendered to the Treasurer, who shall issue annual membership cards upon receipt of the dues. The Treasurer shall furnish an accurate list of the current membership, with complete and latest addresses, for mailing labels and membership lists.

c. The Treasurer shall render Financial and Membership Reports at each regular business meeting of the Society and an Annual Report at the Annual Meeting covering the entire preceding Society Year (See Appendix B). He / she also shall furnish special reports to the Executive Board and / or the Auditing Committee when requested.

d. The Treasurer shall deposit all funds received, from whatever source, in the appropriate account in the Society's name in an approved bank. The Treasurer shall maintain accounts for four Society funds designated General Fund, Covered Bridge Preservation and Restoration Fund, Investment Fund, and Country Store Fund, as specified in subparagraphs 5e, 5f, 5g, and 5h, below.

e. The General Fund shall consist of income from dues, bequests, gifts, grants and similar sources, excluding contributions made to the Covered Bridge Preservation and Restoration Fund. The General Fund shall be used for current operating expenses, publications expenses and such other purposes as directed by the Executive Board.

f. The Covered Bridge Preservation and Restoration Fund shall consist of the following: (1) contributions received in memory of one or more deceased members; (2) other contributions received especially for this fund; and (3) funds transferred to the Covered Bridge Preservation and Restoration Fund at the direction of the Executive Board. The Covered Bridge Preservation and Restoration Fund shall be administered by the Treasurer at the direction of the Executive Board. When donations are made from the fund in the name(s) of deceased member(s) of the Society, the Treasurer shall advise the recipient in whose memory the donation is being made.

g. The Investment Fund shall consist of funds transferred from the General Fund and invested in an acceptable financial institution in the name of the Society. It shall be administered by the Treasurer at the direction of the Executive Board.

h. The Country Store Fund shall consist of receipts from the sale of merchandise, and applicable taxes thereon, and deposited in an acceptable financial institution in the name of the Society. It shall be administered by the Treasurer at the direction of the Executive Board.

i. The Treasurer shall carry each of the foregoing Funds as a separate item in each Financial Report (see Appendix B).

j. The Treasurer's books, records, accounts and funds from the preceding Society fiscal year shall be audited by the Auditing Committee beginning no later than the following January, and at any other time that the Society has a change in Treasurers.

6. Historian -

a. The Historian shall keep records and shall have charge of all such information collected until permanently filed as provided in subparagraph 5c below. He / she also shall have charge of items of covered bridge lore purchased by the Society or received as gifts, such as books, magazines, slides and postcards, until permanently stored, not including items for resale by the Country Store. While in the Historian's custody, such information and material shall be made available for use by members insofar as it can be done conveniently.

b. The Historian shall assist the Editors of Society publications by providing data on covered bridges and by checking facts and dates pertaining to the material to be published, so that the material will be as accurate as possible. He / she also shall assist the Publicity Committee in compiling information on covered bridges for distribution to the general public in the form of pamphlets, brochures, or press releases.

c. The permanent records of the Society shall be maintained in the Archives of the Historical and Museum Commission of the Commonwealth of Pennsylvania for safekeeping, so long as the Society and the Commission mutually agree. These records shall include collections of rosters, data, scrapbooks, pictures, photographs, maps, card collections, slides, etc. Materials may be submitted at any time during the year.

7. Editors - The Editors of Society publications shall be appointed by the President, with approval of the Executive Board, and shall serve as ex officio members of the Executive Board, without vote. The Editor of the Society magazine and the Editor of the Society newsletter may each appoint a staff, subject to the approval of the Executive Board, to assist in accumulating information, editing and publication. It shall be the duty of each Editor to ensure that the facts and dates to be published are accurate.

8. The officers of the Society shall present written reports at the Annual Meeting. These reports shall be available for inspection to any interested member. Miscellaneous reports shall be submitted as called for by the President.


ARTICLE VI: COMMITTEES

1. The Society shall have the following Committees:

a. Auditing Committee - Shall be responsible for auditing the accounts and records of the Treasurer and of the Country Store for the Society Year which began October 1 of the preceding year, and shall make an audit report at or before the May meeting.

b. The Country Store Committee - There shall be a year-round, fundraising project, the Country Store, at which covered bridge materials may be sold for the benefit of the Society only.

(1) The President shall appoint a Storekeeper, with the approval of the Executive Board, to have charge of items and sales and be responsible for the presence of the Store at regular and special meetings. At the Storekeeper's discretion, the Country Store Committee may be a committee of one, namely, him or herself.

(2) The Treasurer shall maintain a separate fund for the Store out of which the Storekeeper may purchase items for resale, including ceramics, jewelry, linens, maps, books, stationery, notepaper, etc. The choice of items offered for sale shall be within the sole discretion of the Storekeeper. The Executive Board may also establish a maximum value of the inventory that can be held by the Store.

(3) Cash on hand in excess of the amount required for operation of the Store shall be turned in to the Treasurer at the next regular meeting of the Society. The Treasurer shall keep a separate record in his account book of receipts from the Country Store. Pennsylvania State sales taxes on items sold from the Store normally shall be paid from the receipts of the Store. The Storekeeper shall keep records of purchases and sales and shall submit a report to the Society at the Annual Meeting and at such other times that the President directs.

(4) The Storekeeper shall be bonded in the amount of $2,500, the Society paying the premium.

c. Membership Committee - Responsible for promoting membership at all times, conducting drives, and contacting delinquent members.

d. Publicity Committee -

(1) Responsible for coordinating the activities of the Society in disseminating information on covered bridges to the general public, and in promoting interest in covered bridge preservation.

(2) With the assistance of the Historian, the Committee shall compile covered bridge information for distribution in the form of pamphlets and brochures, setting forth covered bridge data, statistics and other information. The Committee shall prepare articles on covered bridges for release to local, regional, and statewide newspapers and magazines. The Committee also shall prepare material suitable for use on radio and television local interest programs, and shall advise producers of such programs of its availability.
(3) Responsible for coordinating the Society's activities celebrating the annual "See Pennsylvania's Covered Bridges Week," including providing the Governor's Office with current covered bridge information for use in the Governor's "See Pennsylvania's Covered Bridges Week" proclamation.

e. Bridge Watch Committee - Responsible for being aware of the structural and aesthetic wellbeing of the authentic covered bridges of the Commonwealth, and of notifying the bridges' owners of damages or conditions requiring repair.

2. Each Vice President shall chair one of the Standing Committees: Auditing, Membership, Publicity, and Bridge Watch; and the Vice Presidents shall determine among themselves and in their sole discretion the chair assignments at the annual January Executive Board gathering. The President, in consultation with the various Committee chairs, shall appoint members of the Committees.

3. The President may appoint other committees as needed, or as directed by the Executive Board.

4. Each Committee chair shall report at regular Society meetings on the work and progress of his or her Committee, and shall submit a written report at the Annual Meeting.


ARTICLE VII: FINANCIAL PROCEDURES

1. Officers, Committee chairs, and publication Editors are authorized, with prior approval from the Executive Board, to make expenditures and to approve payments for bills, invoices, and other valid obligations relating to the specific Society activities under their jurisdiction. No officer or member of the Society may obligate the expenditure of Society funds except by prior authorization of the Executive Board. In exceptional cases, the Board may, at its discretion, approve an obligation made without its prior authorization.

2. All Society checks normally shall be signed by the Treasurer and countersigned by the President. In the absence or disability of the Treasurer or the President, but not both, the First Vice President is authorized to sign or countersign the checks of the Society.

3. The President, First Vice President, and Treasurer shall be bonded in the amount of $15,000, the premiums being paid by the Society.

4. Every donation by the Society to the restoration or maintenance of a covered bridge shall first be approved by the Executive Board, then submitted to the members for their approval.


ARTICLE VIII: ORDER OF BUSINESS

1. The following shall be the order of business at each meeting of The Theodore Burr Covered Bridge Society of Pennsylvania, Inc., as applicable:

a. Call to order, Pledge of Allegiance
b. Introduction of new members and guests
c. Distribution of minutes
d. Treasurer's Report
e. Reports of Officers
f. Reports of Committees
g. Reports from the floor by members
h. Reports on illness or death of members
i. Approval of minutes and other Old Business
j. New Business
k. Memorial Service (Annual Meeting)
l. Elections (Annual Meeting)
m. Announcement of next meeting date, place, and program
n. Intermission
o. The Program, as announced by the Program Director
p. Adjournment


ARTICLE IX: FORMS AND FORMATS

1. Forms and formats used by this Society, its Officers, Chairs, Committees, etc. in the performance of objectives of the Society may be subject to approval of the Executive Board. After such approval, a form or format shall not be altered or changed without prior approval of the revisions by the Executive Board. All approved forms and formats shall be made an Appendix to these By-Laws.


ARTICLE X: OFFICIAL BIRD

1. The Official Bird of the Society is the Phoebe, because of its preference for covered wooden bridges as nesting and feeding places.


ARTICLE XI: PUBLICATIONS

1. Society publications shall contain this notice: "The material herein shall not be reproduced without prior written permission from the Society."


ARTICLE XII: PARLIAMENTARY AUTHORITY

1. The proceedings of the Society shall be conducted in accordance with the current revised edition of Robert's Rules of Order, except when provided otherwise in the Constitution and By-Laws of the Society.


ARTICLE XIII: AMENDMENTS

1. Proposed amendments to these By-Laws shall be submitted to the Executive Board in writing, signed by not less than ten voting members. The Board shall then approve or disapprove the proposed amendments. The President shall then submit the proposed amendments to the members at the next regular meeting of the Society, under New Business. The Recording Secretary shall read the proposed amendments, together with the Board's approval or disapproval. If the Executive Board has approved the proposed amendments, then a majority vote of the voting members present shall be sufficient to adopt the proposed amendments. If the Board has disapproved the proposed amendments, then a two-thirds vote of the voting members present shall be necessary for the adoption of the proposed amendments.


APPENDIX B: SAMPLE TREASURER'S REPORT


TREASURER'S ANNUAL REPORT FOR 20XX - 20XY
October 1, 20XX to September 30, 20XY

GENERAL FUND

BALANCE ON HAND: October 1, 20XX
Checking Account # 2000012413586 $5,722.66
Savings Account # 3000064313442 935.46
Total $6,658.12
RECEIPTS:
Membership Dues $4,370.00
Donations 55.00
Country Store Proceeds 9,156.00
Miscellaneous Merchandise Sales 108.09
Auction 660.00
Interest on checking and savings accounts 16.23
Christmas and Anniversary Dinners 2,144.58
Total $16,509.90
DISBURSEMENTS:
Wooden Covered Spans Printing and Postage $1,643.55
Pennsylvania Crossings Printing and Postage 1,005.67
Printing, miscellaneous 56.87
Supplies, miscellaneous postage, box rent, etc. 926.13
Rental: Meeting Room and Storage Locker 847.22
Christmas and Anniversary Dinners 2,022.06
Transferred to Preservation and Restoration Fund 2,500.00
Total $9,001.50
BALANCE ON HAND: September 30, 20XY
Checking Account #2000012413586 $6,889.54
Savings Account # 7,276.98
Total $14,166.52


PRESERVATION & RESTORATION FUND

BALANCE ON HAND: October 1, 20XX
Savings Account #8200507229 $5,140.07
RECEIPTS:
Interest 11.45
Transferred from General Fund 2,500.00
Donations 185.00
Total $2,696.45
DISBURSEMENTS
Academia Bridge (PA-34-01), Juniata County, Restoration 2,000.00
Guy Bard Bridge (PA-36-13). Lancaster County, Reconstruction 2,000.00
Total $4,000.00
BALANCE ON HAND: September 30, 20XY
Savings Account # 8200507229 $3,836.52
INVESTMENT FUND
BALANCE ON HAND 10.01.XX 9.30.XY
Certificate of Deposit #403700001684@5.25% $7,694.29 $8,096.07


COUNTRY STORE FUND

BALANCE ON HAND: October 1, 20XX
Checking Account #2000012413587 $5,123.68
RECEIPTS
Sales of merchandise $17,076.98
Pennsylvania State sales tax collected 223.46
Total $17,300.44
DISBURSEMENTS
Pennsylvania State sales tax paid to PA Treasury $ 223.46
Merchandise purchased for resale 6,456.78
Supplies and equipment 856.23
Transferred to General Fund 9,156.00
Total $16,692.47
BALANCE ON HAND: September 30, 20XY
Checking Account #2000012413587 $6,079.70


TOTAL OF GENERAL, PRESERVATION & RESTORATION, INVESTMENT and COUNTRY STORE FUNDS

BALANCE ON HAND:October 1, 20XX $24,616.16

BALANCE ON HAND: September 30, 20XY $32,178.81

Note: All funds are invested in the XYZ National Bank of Pennsylvania.

TOTAL MEMBERSHIP: October 1, 20XX 481
September 30, 20XY 462

Submitted by _________________________, Treasurer, October 1, 20XY
John W. Doe

 

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